Content
Appilistic's Clubhouse Database
Now in its tenth year of development, Clubhouse Database has been designed to meet the unique member data collection and reporting needs of mental health facilities organized around the clubhouse model. Personal Folder, Goals, Supports, Attendance, Employment, Member Access and Build-It-Yourself modules are now in use at over twenty five locations from Boston, Massachusetts to Juno, Alaska. Extensive help is available in all modules. The Clubhouse Database design philosophy includes two overriding principles: 1) Maximize data security, and 2) Maximize the potential for member participation in the data entry and reporting process.
DATA SECURITY: Built in security elements available at your option include:
Member privacy (or contact) settings allow each member to decide how they can be contacted by staff and members. For example, if a member restricts contact by phone, their telephone number will not appear on outreach lists. Information is never restricted from "Emergency Information Sheets."
Optional distributed backup means that each computer that is capable of accessing the Clubhouse database can also be used to automatically create encrypted backups of the data. Local backup dates are checked each time the database is opened, and backup copies are updated according to a schedule selected by the system administrator.
MEMBER PARTICIPATION: By supporting simultaneous data entry by multiple workers and utilizing a data pyramid design philosophy, Clubhouse Database maximizes the potential for member participation in the data entry and reporting process.
Under the data pyramid design philosophy, information critical to the database function and confidential information are entered at the highest levels of the pyramid by Staff or under close Staff control. Less sensitive data, such as in-out times and paycheck information, can be entered by trusted workers. In these areas, carefully designed data input screens utilize pulldown menus and error checking to maximize the potential for success.
Next, data verification tools enable staff to quickly verify the accuracy of entered data. These tools enable Workers to perform the bulk of data entry (base of the pyramid).
Finally, members can update their own personal folder and goal information without supervision once a personal password has been established for them by Staff.
DATA SECURITY: Built in security elements available at your option include:
Four tier data access control is implemented by assigning different passwords for Administrator, Staff, Worker and individual Member user IDs. Administrator has access to all features and all data in the database. Staff is restricted only from configuration and direct data access. Workers are limited to non-confidential data, data summaries and member information approved for release by member privacy settings. Finally, individual Members can be given access to their own information.
- Default four tier data access control
- Member privacy settings
- Automatic distributed backup system
- Data locking schedule
- Auto-shutdown for modules inadvertently left unattended
- Data encryption
Member privacy (or contact) settings allow each member to decide how they can be contacted by staff and members. For example, if a member restricts contact by phone, their telephone number will not appear on outreach lists. Information is never restricted from "Emergency Information Sheets."
Optional distributed backup means that each computer that is capable of accessing the Clubhouse database can also be used to automatically create encrypted backups of the data. Local backup dates are checked each time the database is opened, and backup copies are updated according to a schedule selected by the system administrator.
Under the data pyramid design philosophy, information critical to the database function and confidential information are entered at the highest levels of the pyramid by Staff or under close Staff control. Less sensitive data, such as in-out times and paycheck information, can be entered by trusted workers. In these areas, carefully designed data input screens utilize pulldown menus and error checking to maximize the potential for success.
Next, data verification tools enable staff to quickly verify the accuracy of entered data. These tools enable Workers to perform the bulk of data entry (base of the pyramid).
Finally, members can update their own personal folder and goal information without supervision once a personal password has been established for them by Staff.
Reports and Tools
Awards & Recognition
Conditions of Use